Let's accept it, starting a new job is intimidating itself, but the very thought of filling out a plethora of forms without making a mistake is a nightmare! But we come bearing the Goodnews!! Gone are the days when employees need to carry their files and pens to fill out a bunch of forms on their first day.
Your employees will love you right from the day 1 when you start using Microsoft Office 365 onboarding tools! What's more rewarding than seeing your employees happy?
There are three different ways you can approach the solution:
Using SharePoint, we can provide you with a dedicated onboarding site that can be accessed by both the new hires as well as the HR personnel. This site will also have the option to upload education proofs, certificates from previous employment, medical clearance certificates, onboarding checklist, onboarding tasks, view the onboarding tasks, access the employee handbook, and check out different forms to fill out, i.e., one centralized platform for all onboarding activities.
The forms will then follow a fully automated approval process that will help the new employees be informed at every stage of approval. Not just on day one, but every single day gift them with new experiences as they start their journey with your company like assigning them a buddy, creating goals, scheduling mandatory training, and performance evaluations.
Below is an example of some of our SharePoint employee onboarding templates:
A new employee onboarding site is necessary for your organization if you want to streamline your employee onboarding process and provide them with a personalized onboarding experience. Our intranet site is designed to not only save you invaluable time associated with onboarding new employees but also help new hires feel more connected to the organization and reduce the risk of confusion and misunderstandings.
The onboarding site is interactive and engaging increasing the employee connection and collaboration of your company. Our custom web parts include creating an onboarding checklist, interactive training modules, quick polls, new employee welcoming, meeting teammates, employee directory, setting new employee goals, helping new employees connect with HR and other teams and getting to know their basic details and hobbies.
To help new employees understand the onboarding stages, a survey form can be generated to track the entire process. It is essential to ensure that new team members have a great onboarding experience, which can be achieved through communication, personalized onboarding, and setting employee goals. Overall, onboarding is never a one-size-fits-all approach, and by making the process interactive and fun, you can ensure that your new hires are set up for success.
Please consider the following checklist:
The content on the onboarding site should be tailored to the needs of new hires. This can include information on the organization's mission and values, the new hire's role and responsibilities, and any relevant policies or procedures.
The onboarding site should be easy to navigate and use. This can include providing clear instructions and labeling, using intuitive design elements, and minimizing the need for technical expertise.
The onboarding site should be integrated with other HR systems and processes. This can include integrating with payroll systems, time and attendance systems, and performance management systems.
The onboarding site should be secure and protect new hire data. This can include using encryption, two-factor authentication, and other security measures to ensure that sensitive information is kept safe.
The onboarding site should be accessible to all new hires, regardless of their location or device. This can include making the site mobile-friendly and ensuring that all content is available in multiple languages.
The onboarding site should be interactive and engaging. This can include providing interactive training modules, quizzes, and other activities that help new hires learn about the organization and their role.
The onboarding site should facilitate communication between new hires and their managers. This can include providing messaging features, scheduling tools, and other communication tools that help new hires stay connected with their team.
Using our onboarding app developed using Microsoft Power apps, which can be accessed using mobile phones, you are providing a unique, modern, and engaging onboarding experience for the new hires.
Using our latest power apps solutions your organization can showcase your commitment to employee satisfaction and create a positive work culture among not just the new hires but even the current employees.
Microsoft Power apps serve as a portable and interactive platform for new hires to access all the information they need to start their new role and get up to speed on the organization. The onboarding app will be accessible to all new hires, and HR personnel regardless of their location or device. We also support this app on multiple platforms and ensure that content is available in multiple languages.
We are also experimenting with the new AI Builder component facility available in the Power apps to automatically fill the forms based on the uploaded image which will mistake-proof the form filling as well as reduce considerable time spent on manually filling the forms.
Personalized onboarding can be achieved by tracking this entire process using Microsoft Lists and employee goals can be set for the onboarding journey. A Microsoft 365 survey form on the employee onboarding experience of the existing onboarding process can be used to gather feedback and ensure that the onboarding went smoothly.
By making onboarding an interactive and fun experience, organizations can help new hires understand the company culture and ensure that they are integrated into the team.
Using these Office 365 tools and SharePoint, you too can provide a great employee onboarding experience. Why stop with the new employees? increase your employee engagement, and include modules to handle both onboarding and offboarding from one place.
Good News!! Make employee onboarding great again in just 2 more clicks!! How? You don't have to reinvent the wheel! Uh??!! The apps you already have can be accessed from Microsoft Teams by performing just two additional steps.
By using Microsoft Teams, you can create an onboarding experience that is interactive and fun. SharePoint site templates can also be used to create an employee onboarding solution that includes documents and forms for new employees. The onboarding process can be standardized and personalized, leading to higher employee retention.
Provide link here on How to add the existing power app to teams.
In conclusion, a great onboarding experience is a necessity for ensuring that new hires feel welcome, and comfortable in their new environment and ensure the new hires stick around for a long time. Using Microsoft 365, organizations can standardize their onboarding process and create a checklist to facilitate the new employee onboarding process is consistent.
By helping new employees understand the company culture and values, organizations can ensure that new team members are fully integrated into the team and contribute to the organization's success.
So, are you ready to thrill your new employees by providing a joining experience that's on a whole another level? What are you waiting for? Come, Lets start today!!