Common Intranet Problems

Most intranets work for about an hour a day, at a desk.

Work doesn't start when someone opens a laptop, and it doesn't end when they close it. Most intranets were built for desk workers during office hours. Everyone else gets left out.
The morning starts in the inbox.
Employees piece together their day from emails, chats, and calendar alerts instead of a single view.
News doesn't reach the people it's for.
Announcements are published once, for everyone, and read by almost no one.
Search returns everything except the answer.
Old policies, duplicate documents, and dead links wear down trust.
Getting help means a phone call.
IT, HR, and facilities requests go through email, phone lines, and hallway conversations.
common intranet problems
Frontline and field staff are invisible.
No desk and no corporate laptop means no intranet.
The phone experience is an afterthought.
Pages that barely load on mobile are useless in a car park or a warehouse.
Culture only exists at head office.
Recognition, events, and leadership messages never reach remote teams.
Content has no owner.
Nobody knows what's current, so nobody trusts any of it.

Employee experience capabilities

Built for every hour of the working day, and the hours around it.

Office, hybrid, frontline or on the road: everyone starts in the same place.

Start of day8:30 AM

Where do I begin?

A personal greeting, local time and weather, and a snapshot of today’s meetings, tasks and training. The most-used tools are one click away, and news is filtered to each person’s role and location.

Web parts in this moment

Desktop homepage, also available on mobile

Search, Personalization and AI Readiness

Stop Searching. Start Finding.

We tune SharePoint search so employees get the right answer first, using promoted results, synonyms, filters, and results from connected systems.

AI Ready SharePoint Score
Intelligent search
We tune SharePoint search so employees get the right answer first, using promoted results, synonyms, filters, and results from connected systems.
AI Ready SharePoint Score
Personalization that follows the person.
Profile data from Microsoft 365 and your HR system shapes what each employee sees: their location, department, language, role, and stage of employment. A new starter in Chennai and a regional manager in London see different homepages from the same intranet.
Document-Management
AI Ready SharePoint Score
AI readiness.
Employees will soon ask Copilot instead of searching. "What's the parental leave policy?" "Who approves travel over $2,000?" AI can only answer accurately if content is current, owned, tagged, and correctly permissioned. We get your intranet ready so AI answers are ones you can trust.
AI readiness checklist
  • Every page has an owner and a review date
  • Outdated documents are archived, so there's one version of the truth
  • Permissions prevent AI from surfacing sensitive content
  • Content is tagged by topic, audience, and location

Intranet Services for Improved Business Communication and Collaboration

We pride ourselves on going that extra mile to think in your shoes before we start building your intranet. We deliver intranet with a focus on Design. Functional, secure, and built to perform.

Drive Seamless Intranet Experiences

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Basic

We provide a basic out-of-the-box implementation of Intranet that is simple and yet highly functional with no customization

Intermediate-Seamless-Intranet

Intermediate

We provide custom layouts and designs of the Intranet that are marginally customized and highly functional.

Advanced-Basic-Seamless-Intranet

Advanced

We provide custom design, custom layouts, custom web parts, and custom modules that are fully customized to your requirements.

Quick-implementation-Seamless-Intranet

Quick Implementation & Deployment

We have a dedicated Intranet experience team.

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Ongoing Security and Maintenance

We provide on going security and maintenance services plan built in.

Increased-efficiency-Basic-Seamless-Intranet

Increased Efficiency and Collaboration

All our custom developed Intranets comes with easily configurable admin panels.

SharePoint Designs is a Microsoft Certified Gold partner with a passion for portals. Backed by years of training and  equipped with the latest technology, we help enterprises overcome everyday challenges by producing intranets that are fast, intuitive, versatile and customized for your success.  We don't just build portals.  We build businesses.
80% of Fortune 500 companies use SharePoint. It's the preferred choice of intranet for most enterprises, offering powerful tools for communication and collaboration, extensive document management capabilities, sweeping search features, lively social networking platforms, and responsive mobile experiences across all devices.

In short, SharePoint Designs Intranet services provides everything your business needs to perform better, faster and more efficiently.  Ready to get started?

Maximize the ROI of your Intranet
  • End-to-end Intranet services
  • Friction-free integration and deployment
  • Multiple pricing plans to suit business requirements
  • 24/7 customer support
Delivery Approach

Designed around a real working day, not an org chart.

01

Discover

Interviews and surveys across office, hybrid, frontline, and mobile employees, plus an audit of your current intranet.

02

Map

Day-in-the-life journeys for each employee group, showing the moments that matter and the friction points.

03

Design

Prototypes for desktop, Teams, and mobile, tested with real employees.

04

Build

SharePoint configuration, web parts, integrations, workflows, and content migration.

05

Launch

Champion networks, training, and a launch campaign that reaches every shift and location.

06

Evolve

Analytics reviews, new features, governance support, and 24/7 assistance

Start where you are.

Three Ways to Work With Us

Integrating SharePoint with an HRIS system

Ready-to-Use Intranet

For organizations that need a modern intranet fast. Choose from pre-built SharePoint templates with best-practice homepages, departments, news, and web parts. We brand it, configure it, and launch it in weeks.

Integrating SharePoint with a Learning Management System

Tailored Intranet Implementation

For organizations with complex structures, multiple regions, or specific workflows. We provide custom UX, custom web parts, integrations with HR, ITSM, and learning systems, and workflows designed around your employees' real days.

Integrating SharePoint with a Talent Management System

Existing Intranet Transformation

For organizations whose intranet is live but underused. We audit, clean up, restructure, redesign, and relaunch. You keep your investment and fix the experience.

Customer Success Stories

What Customers Say

See how teams are improving communication, collaboration, and employee engagement with a modern intranet experience.

Alan Samson | Senior IT & Systems Manager @Renewal by Andersen
Abigail Tippin | Director of Global Communications @Kalsec® Inc
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