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Top 10 Best Use Cases for SharePoint
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Top 10 Best Use Cases for SharePoint

SharePoint Services

SharePoint is a collaboration and document management platform. It is designed to help organizations manage and share information more efficiently. 

Here are some of the best use cases for SharePoint

  • Intranet Portal
  • Document Management System 
  • Content Management System
  • Custom ERP on SharePoint
  • Project Management tool
  • Knowledge Base - Viva Topics
  • Department and Team sites
  • Forms and workflows 
  • Purchase Request 
  • Internal Newsletter

SharePoint as an Intranet

SharePoint is the best collaboration platform for your organization's intranet. With a range of customizable features and functions, SharePoint allows you to create a private network that is accessible only to your employees.

SharePoint can be used to share important company information, collaborate on projects, and communicate with one another. With a company directory, training calendar, and tools for task management, SharePoint makes it easy for your team to stay connected and informed.

Using SharePoint, you can customize your intranet to suit your organization's needs. With SharePoint, you can add custom web parts and apps to provide additional functionality, such as event calendars, news feeds, and document libraries.

And with the concept of hub sites, SharePoint makes it easy to connect and organize multiple SharePoint sites in a central location. It is easy to share resources and information between departments or teams when using SharePoint.

With SharePoint, your organization can stay connected and collaborate like never before.

SharePoint as a Document Management System

With a central document library and built-in document workflows, SharePoint makes it easy to store, find, and share content.

Track and collaborate on processes directly from your Office desktop programs - SharePoint allows you to protect sensitive documents and ensure that only authorized users have access to them by controlling access at any level.

And with Document IDs, every document can be made unique and easily retrievable. All documents can be tagged with metadata, making it easy to find what you need.

With SharePoint, you can streamline your organization's document management process and improve efficiency.

Content Management System

If you're looking to boost collaboration and streamline content management within your organization, then SharePoint is the perfect solution. This powerful platform makes it easy for your team to work together on documents, media assets, and web content in real time, with the bonus of version control to ensure that everyone is always working with the most up-to-date information.

But that's not all - SharePoint also integrates seamlessly with OneDrive and Microsoft 365, so you can share and access information across different platforms.

As an administrator, you'll have complete control over who has access to which content, ensuring that the right people have the right information at the right time. With SharePoint, you'll be able to take your team’s collaboration and content management to the next level.

Custom ERP on SharePoint

If you’re looking to streamline your business operations and improve efficiency, look no further than SharePoint. As a flexible platform, SharePoint can be used to build custom Enterprise Resource Planning (ERP) systems that help manage day-to-day business activities such as procurement, project management, risk management, compliance, and operations.

With SharePoint, you can easily integrate your ERP system with other business processes and third-party applications, thanks to its seamless integration with Office 365 and OneDrive.

Additionally, SharePoint has robust security and permission controls, ensuring that sensitive information is kept safe and secure.

With SharePoint as your ERP solution, you'll be able to take control of your business processes and drive your organization to new levels of success.

Project Management Tool

With SharePoint, you can create dedicated project sites that bring together all the relevant documents, tasks, and discussions in one place. SharePoint's task lists allow you to assign tasks to team members and set deadlines, ensuring that everyone stays on track and on schedule.And with Microsoft Teams integration, you can also use Teams as a task management tool, giving your team even more flexibility and visibility into project progress.

By using SharePoint for project management, you'll be able to increase collaboration and efficiency, helping your team deliver better results.

SharePoint as a Knowledge Base

SharePoint is a powerful knowledge management platform that makes it easy for your organization to access and share critical information. With a document repository, everyone in your company has access to the knowledge base. They can use keyword searches to find the information they need quickly and easily.

In addition to providing convenient access to information, SharePoint also offers advanced features like version control and permissions management, which allow you to efficiently manage your knowledge base and ensure that your team has access to the most up-to-date resources.

Whether you're looking to design useful resources for your employees or simply want to streamline the way your team accesses and shares knowledge, SharePoint is the perfect solution

Department Sites and Team Sites

SharePoint offers two types of sites that can help your organization stay connected and organized: department sites and team sites.

Department sites are specifically designed and managed by a department within your organization, and can be customized to meet the specific needs of that department. With features like search, news feeds, calendars, and lists, department sites are a great way for multiple departments to share and manage information.

Team sites, on the other hand, are more focused on collaboration within a specific team. These sites allow members of a team to share and manage documents, resources, and other information in a single, central location. With SharePoint team sites, your team can stay connected and organized, no matter where you are.

Overall, the main difference between department sites and team sites is their scope. Department sites are accessible to multiple departments within an organization, while team sites are only accessible to the members of a specific team. Whether you need a broad-based solution for multiple departments or a more focused solution for a specific team, SharePoint has it all.

Forms and Workflows

Are you tired of manually managing your business processes and wasting valuable time on tedious tasks? With SharePoint, you can streamline your workflows and increase productivity with the help of powerful tools like PowerApps and Microsoft InfoPath.

Creating forms and initiating workflow processes has never been easier, and SharePoint's built-in workflows can help manage common business processes with ease. Plus, you can create custom workflows to meet your specific needs and improve collaboration between team members.

Imagine being able to collect and track data seamlessly, streamlining your processes and freeing up more time to focus on what matters. With SharePoint's workflow capabilities, all these possibilities can be a reality.

Purchase Request

If you want to streamline and manage your organization's purchase request process, SharePoint has got you covered. With SharePoint, you can design customizable purchase request forms and store them in a central location that is easily accessible by multiple users. This makes it easy for teams to work together on purchase requests, improving collaboration and efficiency.

What’s more, you can customize your purchase request forms to include any additional information that you need, ensuring that you have all the relevant details on hand. With SharePoint's powerful purchase request management capabilities, you'll be able to streamline your process and make informed purchasing decisions, helping your organization succeed.

Internal Newsletter

SharePoint's internal newsletter web part is the perfect solution for keeping your employees informed and up to date. With just a few clicks, you can add this web part to your SharePoint site and start sharing relevant news, updates, and other important information with your team.

Also, you can customize the newsletter web part to display the articles or links that you want, making it easy to highlight the most important information. And with the ability to match the branding of your SharePoint site, you can ensure that your newsletters are consistent with your organization's visual identity. Keep your team in the loop with SharePoint's internal newsletter web part.

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