Top 10 use cases for PowerApps
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Top 10 use cases for PowerApps


What are PowerApps?

Power apps is a low code development platform created to be used by citizen developers. It has an array of apps, connectors, services and data platform that provides an immediate application development environment to build custom apps for your following business requirements. Well, by using power apps, you can immediately create custom apps that connect to your business data that has been stored in the underlying data platforms, which is the standard data service for the apps on-premises or in various data sources. 

Creating apps using Microsoft power apps enriches the business with logic and workflow capabilities to transform your business from manual to digital automated procedures. Furthermore, apps developed and power apps users using PowerApps have flexible and seamless designs, which enables you to use them on your mobile devices, tablets or browser. PowerApps helps you work according to your desire; it also makes your user experience feature-rich without writing the code and with proper content management.

Well, when the power apps hit the market, creators assumed it was a basic tool for users with varying tiers of technical expertise. It was mainly an app power platform concentrated on facilitating users to build interactive apps for assorted businesses and their process management or personal strategies. Nevertheless, the platform took off, and the assurance of its success is its proficiency to deal with common challenges that organizations face.

Furthermore, Microsoft PowerApps presented an apps portal as well as model-driven apps. It’s the new canvas app, which in fact enables users to build apps without code being written in standard programming languages, and stay flexible in designing and customizing different designs. These capabilities enable a broad range of apps that contribute more functionality for businesses with Power apps.

Top 10 Use Cases for PowerApps for your Different Development Needs

There are 3 different types of PowerApps solutions that can be used. To access them, go to and click on the Apps icon on the left navigation bar. Click on the new app button to select canvas apps, model-driven apps, or websites.

canvas apps-model driven apps-websites

1.Web Portals

Click New app -> Select Website to start creating web portals.

Web Portals

This feature is applicable for creating websites that can be accessed internally and externally, facilitating end users to connect securely with all the data stored in the CDS.    

2.Canvas Apps

Click New app -> Select Canvas to start creating canvas apps from blank.

Canvas Apps

Developers can start building apps by adding workflows to your existing data source and then designing a custom app that delivers more flexibility than model-driven apps. This feature is ideal for business users that want to work from a blank canvas. 

3.Model-Driven Apps

Click New app -> Select Model-driven to start creating model driven apps.

Model-Driven Apps

This feature is excellent for business processes that require complex logic. With power apps, the designs are effectively governed by the connected data sources and rely on the information you feed in the app. Well, now that you know what Microsoft power apps are and how it enriches your business, let's dive into their top 10 power apps use cases that you can implement in your business/organization.

Top 10 use cases for Microsoft PowerApps

1.Enables you to build Customized Business Apps

If your business comes across a specific challenge or has a notion for an innovative solution that could give you a great edge, you can build a custom app through power apps to tick all these boxes for you.  

The most significant advantage of using power apps is that anyone can create a custom app without requiring coding knowledge or technical expertise. Customized power apps enable you to run and operate your business according to your desire. It caters to practical business tools which enhance your company's service or product, broaden the customer base and boost efficiency. 

2.Precise Business Planning

 Planning holds an important place in any successful business. It's one of the key features which enable you to work on time with all discipline. Power apps are a spectacular choice for you to make your planning more aesthetically pleasing and convenient. Power apps promote rapid development, designing, and customization; thus, you can precisely plan accordingly to your wish! 

3.On-Site Inspection

The on-site inspection application enables you to refer to all instances with pictures, site details, and location pins. Whether you are in real estate, insurance, property management, or any other business, this tool is helpful for your work. It will make your work more accessible and inspection superior. The recorded information is reserved in the back end and can be utilized when detailed reporting or analysis is required.

4.Helps With Expenditure Approval

 There is no argument that expense approval is a tiresome job involving many processes and submissions. But, by using Microsoft power apps, users can build a mobile application for seamless and effortless expense approval. An employee can assert an expense by submitting a proposal with proper proof. Then, a manager can also reject or approve the request through notifications and the app can be well-integrated with the existing human resources system.


Building a custom theme for your Power apps is essential. The fonts, colors, icons and styles you use for all types of controls like date-downs, text inputs, etc., define and embed an app's unique look and feel. 

6.Seamless Integration With Office 365 Tools

 The numerous benefits of Power apps for Office 365 make your overall process very comfortable. From no coding or programming required to complete security, and seamless app development to easy-to-use data connectors and low cost, it caters for everything! 

Furthermore, like numerous other Office 365 products, Power apps obtain regular updates with many unique features. Notably, the latest update features an AI Builder that facilitates Power apps to operate Microsoft's Artificial Intelligence technology and Machine Learning to assist you in building and developing advanced and more imaginative apps. 

Seamless Integration With Office 365 Tools

7.Quick Quote Generator

Sharing customized quotes with the consumers has constantly been a hassle as it consumes a lot of time to develop custom-create manual sections and templates and send them to consumers, then follow them until they are in! 

But, with Power apps, business users can entirely automate the customized proposals generation process, wherein pre-defined templates immediately generate quotes based on the values documented in the application and automatically sends personalized mail to the customer. 

8.Image Processing Tools

Power apps can incorporate camera-enabled devices, so companies can create apps that offer picture-processing functionalities. For example, construction companies, healthcare providers and retail providers can capture photos of their products and other commodities during inspections with a mobile devices camera and the data accumulated from its GPS. A customized examination app stocks some data within SharePoint or the standard data service layer, pretending to be a hosted database. 

9.Offline Working Capability

In Power apps, you can search, manipulate consistently, filter, aggregate, and sort, even though the data source doesn't exist. Sources range from in-memory arrays in the app to list and create, using Microsoft lists, data-verse, and SQL databases. 


 Power apps designer use the approval pattern to allow stakeholders or multiple stakeholders to examine data, decisions, and records all at once or in series. Even though the approval pattern can be beneficial, it's often integrated with other patterns, particularly the audit and inspection pattern. Authorizations can be smoothly carried out with Power Automate authorization workflows, but they can also be executed with the ability you develop into your app.

Benefits of using power apps

1. Hassle-Free Delivery

Undoubtedly, it takes an extended amount of time and multiple cycles to design and build new software. Wherein, power apps accelerate the speed of the same and are way simple to learn for new employees as well!

2. Cost Efficient

Software management and development lifecycle can be one of the intricate and budget-breaking business processes. In addition, Power apps seamlessly integrate and allow real-time collaboration among team members. It also provides you with apps that are more mobile-friendly or even agree with tablet and desktop versions at the same time. 

3. Versatile

Power apps are appropriate in remote storage connections, data servers on-site, and cloud-based environments. The connection and the flow of information is effectively constant. Furthermore, security protocols are driven faultlessly to assure data flow is safe between all areas. 

4. Total Security

The custom apps users built through Power Apps are exceptionally secure. These applications and workflows bind into the Azure Active Directory and other Microsoft security keys like the Common Data Services (CDS) which caters to a role-based safety model.

You can regulate permissions at the data and application levels, which tells end-users only to see what’s appropriate for them without portraying internal profiles and follows all the company policies. Furthermore, apps created on the Common Data Services (CDS) are also automatically GDPR-compliant.

5. Solve Unique Business Challenges

If your business encounters a specific challenge, has to fulfil a unique need, or has a notion for an imaginative solution that could give you a competitive advantage, you can indeed assemble a custom app through Power apps to tick all the requirements for you.

From, running data analytics, tracking employee expenses, automating communications and integrating AI functionality into your processes, changes can be done easily through Power apps. In addition, as it’s customized, you can contemplate any inefficiencies or extraordinary processes present and make your app totally fit your business.

6. Saves You Money

Well, no doubt that the time you save by using Power apps will depict productivity gain and money saved. Nevertheless, one of the other key advantages of Power apps is the expenditure entry to start with.

Indeed, off-the-shelf software goes on high price range and often has functionality that may not fit an organisation’s desires. Wherein, the custom Power apps are low-code, more cost-effective and significantly they’re quicker to create. In turn, organisations can accomplish their return on investment (ROI) as well, and that too faster.

 7. Boosts Business Transformation

Building custom apps can perhaps take months or even years. However, when your organisation is evolving, you ought to take actions quickly and intensify your digital transformation. A Power app, personalized to precisely the way your company works, can be assembled in few days or even less.

While a few organisations won’t be certain where, to begin with, that notion, you don’t have to worry at all. Pick one province of your procedures that isn’t functioning as well as it could be. Break down the duties involved and you’ll usually find one assignment that takes much lengthier time than it should.

Lastly, to know how SharePoint designs enable effortless invoice tracking with the power apps, visit the link for a clear idea. In the coming years, the necessity for apps will persist as businesses look for methods to simplify processes, determine new and unique ways to cut costs and improve employee productivity and efficiency. Furthermore, contact us, and you will indeed love the next new app we create for you! 

Boosts Business Transformation

Frequently Asked Questions

1.What are the 6 major components of power apps?


  • Gallery
  • Screen
  • Control
  • Card
  • Property
  • Function

2.Can Power apps work offline?

Answer- Yes, you can definitely run it offline on your PC on a mobile device.

3.How many companies are using Microsoft power apps?

Answer- Approximately 771 companies are using it.

4.What are the 4 components of a power platform?

Answer- Power Automate, Power BI, Power Apps, and Power Virtual Agents.

5.Do you need Office 365 to use Microsoft power apps?

Answer- Yes. You cannot use powerapps without office 365.

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